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What To Look For When Choosing A New Office

gmhm • May 03, 2019

Trying to get a new startup or small business off the ground as an entrepreneur can be a stressful process. You’ll also need to find an adequate location to start or grow your company. A great workspace will make a pivotal first impression on your employees and clients, and given that the typical commercial lease lasts for 3-5 years, you’ll also need to consider a location that meets both your present and future needs before you make any commitments.

At GM Holdings, we aim to make the leasing process easy and to help you find the perfect office space. If you are an entrepreneur in the Greater Philadelphia area, we have an entire page devoted to our commercial properties for rent. For further assistance in searching for an office space, you can fill out our Contact Form or call our offices at 215-987-6477. Regardless of where you’re based, here are some factors to consider when looking for any new office space.  

Location

To offer an effective workspace for your employees, you’ll want it to be based in a location that they feel comfortable going to and from. Consider factors such as the region’s safety and security, transit/transportation accessibility, as well as the things surrounding the office itself. Supplying enough parking spaces is crucial, and having plenty of dining or fitness center options during lunch break, or bars and nightclubs to spice things up after work, go a long way to make the work week feel less like a monotonous cycle for your clients, employees, and yourself.

If you’d rather opt for a cheaper, suburban office space with fewer means of public transit, make sure that the lighter lease is worth the tradeoff of fewer clients and employees who may not be willing to drive. Even with the luxury of remote work facetime, in-person meetings can still be a crucial facet of building a sense of rapport between you and your associates.

Cost

This one’s a tricky tightrope to walk. Set too low of a budget and you risk having an office that is insufficient in size and quality. Spend too far outside your comfortable budget zone, and you risk being unable to keep up the rent and other business expenses. Before you even think about putting your John Hancock on that lease, always account for the FULL cost of what you’re getting, including rent, utilities, construction, moving costs, and some of the less overt, more unwritten costs such as parking or maintenance.

Consider if you can afford at least the initial security deposit and first three months of rent. To ensure that you’re truly getting the best deal for your buck, always consider the prices for similar spaces in the area.

Size

As a general rule of thumb, it’s recommended that you allot 70 square feet of workspace per person. Depending on your staff’s other needs, such as the size of meeting spots, break rooms, or any additional storage or desk space, you may want to bolster that square footage.

To maintain inclusivity, you also want to ensure that your landlord’s office space is compliant and up to snuff to the Americans With Disabilities Act. Doors to office suites must be at least 32 inches wide, take fewer than five pounds of force to open, and that all conference tables span 27 inches or higher to accommodate wheelchair accessibility. For a more comprehensive, helpful overview on all of the ADA’s compliance standards, view their official employer checklist here .

Infrastructure

Before you commit, always ask the landlord or property manager for an ISP speed test, and if the space is a shared complex for other businesses, don’t be afraid to ask around about their prior experiences with the infrastructure.

Printed documents and traditional mailed paper materials may hold less priority or importance in the modern age, but nevertheless, any sort of postal services are still an added plus to keep your workflow moving. Always ask if the property has a dedicated postal address, and beyond communication infrastructure, you’ll also want to consider if a space will allow you any freedom over customizing your physical infrastructure. Hung paintings, pictures, or wall decorations may not be a vital necessity quite like the other priorities to look forward to, but nevertheless, it can still be a useful tenant of bolstering company branding and making your business stand out.

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Philadelphia skyline on a sunny day
27 Mar, 2024
Philadelphia stands alone among big cities, offering renters a heady mix of cultural vibrancy and cost-efficiency. This distinctive trait is a magnet for those wishing to thrive in central hubs while keeping a tight rein on expenses. However, affordability is relative. While Philadelphia is easier on the budget than somewhere like New York, that doesn’t mean tenants are being offered free rent in the City of Brotherly Love. Depending on your financial circumstances, your job, and the part of the city in which you wish to live, things can inevitably get pricey. Let's delve into the numbers. A Philadelphia apartment costs between $1,277 and $1,887. The monthly living cost in the city—rent excluded— hovers around $1,244 for a single person, increasing to $4,459 for a family of four. While these figures appear daunting, don’t allow them to deter your search for an ideal living space. Regardless of your salary or budget, our budget-friendly tips and tricks will help you navigate the sometimes turbulent financial waters of apartment hunting in Philly. Build Your Battle Plan: Map Out Your Expenses Nobody enters an apartment hunt aiming to overspend. Everyone is looking for the ideal balance of comfortable living and affordability. Achieving this happy medium is much easier in theory than in practice. Society, as we know it, does everything in its power to get you to spend while you're trying to save. Apartment hunting is no different. Landlords are looking to turn a profit, after all. Sticking to a budget while living in a space that offers comfort and meets your standards necessitates an ongoing sense of push-pull. Thus, you must draw up your battle plan. That means mapping out apartment and living expenses, including rent, gas, utilities, credit card bills, insurance, groceries, parking, move-in costs, etc., before you start hunting. Keep these suggestions in mind as you plan your budget: Look for rental costs below 30% of your monthly income to afford other living costs. Investigate the average cost of rent across Philly neighborhoods (beyond our generalized numbers in the introduction) to see what areas best fit your price range. Be realistic. Yes, economic choices are a must, but everybody has their limits. Create an expense and budget plan you’ll actually follow, not one that’s too constrictive. Look For Ways To Cut Costs While not always the case, an apartment with less space will cost less than roomier units in the same building (or neighborhood). The above statement might seem obvious, but consider what it can mean to you as you adhere to a strict(ish) budget on your apartment hunt. First and foremost, how much space do you need? If you live alone or even with one roommate, you might be surprised to learn how little space you require to live comfortably. In this instance, living in a more extravagant neighborhood in a smaller unit might be feasible. Conversely, you can move to a slightly bigger place in a more affordable neighborhood. Or, you can live in a smaller place in a more cost-friendly neighborhood to rack up the savings. Consider, too, how apartment units on the middle floors also cost less because people pay more to live on the top and bottom levels. We’ve already seen the broad range of monthly rental costs, meaning prices can vary significantly. Spend adequate time on local apartment rental websites and platforms to get a genuine feel for the rates in your preferred neighborhoods. Also—ask friends who live in the city what they’re paying. Be tactful with your questions, but don’t be afraid to investigate. This concerns your savings and financial future; your close pals (and fellow renters) will gladly offer insights and data. Negotiate A Discount While some property managers and landlords might not be willing to budge on price, others could have some wiggle room. That said, the worst anybody ever said when asked about a discount was ‘no.’ Even if you’re unsure about the other party’s openness to negotiations, it’s a subject worth broaching. An ideal time to capitalize on a negotiation opportunity is if the unit has some issues or if the building lacks your desired amenities. Depending on the circumstances of your prospective apartment, the following tips might also help you procure discounted rates: Offer to sign an extended lease. Say you’ll prepay months in advance. Suggest a 60 or 90-day termination notice stipulation instead of 30 days. Make it clear you won’t smoke inside the unit. Come to an agreement regarding referrals (e.g., monthly reductions when you refer renters). This works in low-occupancy buildings in need of tenants. Inform your prospective property manager you won’t have any cats or dogs (even if they’re allowed in the building). Another consideration is whether you’d want to live somewhere so willing to offer a discount. Be sure you’re not actually the one getting duped. A unit can need fixing up while still being liveable, but that doesn’t mean you should accept living in a borderline uninhabitable environment to save a few bucks. Get Your Finger On The Pulse: Discover Up And Coming Neighborhoods The discount strategies discussed in the previous section raised a question everyone must ask themselves when budgeting for anything: How much quality is worth sacrificing in the name of affordability? It can be a frustrating battle to fight. Often, saving money on an apartment can feel like you must live in a perpetual state of discomfort. Mitigate this issue by thoroughly researching Philly’s apartment rental landscape and finding diamonds in the rough. To boost these efforts, streamline your search to up-and-coming neighborhoods in Philly. Why should you prioritize up-and-coming neighborhoods while on a budget? These are areas with exceptional places without being oversaturated. Get in on the ground floor before things take off and become less affordable. For instance, you’re likelier to find a cost-friendly, high-quality apartment in on-the-rise Harrowgate than in a more established spot like Rittenhouse Square. Budgeting requires thorough research and a healthy lay of the land. The best way to get a beat on the Philly rental landscape is to tap into resources (like blogs) from industry experts who can steer you in the right direction. Be Aware Of Your Rights As A Renter On your hunt for budget-friendly apartment rentals, you might encounter landlords and property managers trying to exploit your frugal inclinations. They could mistake your cost-consciousness as a weakness and an excuse to trample on your rights. Familiarize yourself with what you’re entitled to as a renter. One of those rights is habitable living circumstances. Your landlord must legally uphold specific standards regardless of what you pay monthly for your apartment. Click here to learn those standards . Conclusion: Philly Is A Haven For Budget-Conscious Apartment Hunters Who Follow Our Tips Follow the tips suggested in this article, and you’ll be surprised at how seamlessly a budget-friendly apartment falls into your lap. Philadelphia is rich with these hidden gems throughout its accessible, culturally vibrant neighborhoods. We’ll reiterate the need for patience and strategy. These cost-efficient living options won’t materialize from thin air. It will take your keen eye, developed through research and careful calculations, to land you in your desired unit. Help your cause further by contacting an industry expert like GM Holdings with your inquiries. We know the Philly apartment rental landscape like the back of our hands and are happy to provide insights to help you save on rent.
27 Mar, 2024
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