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Intro to Rental Property Licensing in Philadelphia

Sep 06, 2023

Philly landlords stand to generate a substantial profit. Yet, there’s more to becoming a landlord than simply buying a property and collecting rent. There’s red tape and many potential regulatory landmines.


GM Holdings is an expert in rentals in Philadelphia. Thus, we know the ins and outs of property licensing and will explore the topic below:


Understanding Rental Property Licensing

Any landlord or property owner looking to rent in Philadelphia must acquire a rental license to rent to tenants. A separate rental license is necessary for each building of owners/landlords with multiple buildings [1]


The Department of Licenses and Inspections (L&I) doles out these licenses. 


It’s a code violation to rent without a license in Philadelphia. Thus, anyone who does so will be subject to a $300 daily fine. Provided a relevant party gets wind of rental properties operating without licenses, that number can pile up fast if it happens daily (potentially on multiple properties)
[2].


Here’s one consequence of lacking a license: You need one to legally evict a tenant who isn’t keeping up with rent. 


Philadelphia's Rental Property Licensing Requirements

Before receiving your Philadelphia rental property license requirements, you’ll need a Business Privilege License. Note that these licenses are handed out per owner name. Thus, if you own a property as a corporation and another individually, each requires a license. 


In shared properties, all owners need a Commercial Activity License. These are free
[3]. However, if you put it on hold, you must reactivate it.


You’ll also require a Philadelphia Certificate of Rental Suitability sixty days before the Lease Start Date
[4]


A Limited Lodging Operator License is also required for limited lodging. A rental housing license isn’t needed in these instances
[5]


Additionally, units being occupied by family members don’t require licensing. What they do need, however, is a Non-Rental Affidavit
[6]


A Business Income and Receipts Tax ID (BIRT) is another requirement.


The Application Process

Here’s a step-by-step breakdown of what you’ll need to apply for a Philly housing rental license [7]

  • Obtain your Philly Business Tax Acct Number and Commercial Activity License.
  • Ensure you have the property's Certificate of Occupancy and zoning approval. Lacking these permits will prevent you from getting your license for the property.
  • Confirm that your property doesn’t have any outstanding violations. You won’t receive your license if there are any. 
  • Pay any outstanding property taxes owed to The City of Philadelphia.
  • Any properties built before 1978 with a child under six will require that you perform due diligence to ensure the property is lead-safe or lead-free. You must provide tenants with specific materials and statements in these instances. 
  • You’ll need to fill out the application form. Click here to learn how to fill it out.


You’ll also require the following ownership information:


  • New owners require a recorded deed or settlement sheet signed by the seller and buyer as proof of ownership. An agreement of sale or a receipt of sheriff’s sale won’t be accepted.
  • Those outside of Philadelphia seeking a rental property license need a managing agent with a Philly mailing address to put on the application. The agent interfaces with L&I. This scenario necessitates the license application be submitted under the property owner’s commercial property license. The property owner will be legally responsible for the license, as they’ll be listed as the license holder.
  • Company-owned property landlords must provide the mailing address and name of anyone with over 49% property ownership interest or the two people with the most interest.


Apply online through the
eCLIPSE platform, which should only take five business days to process.


Maintaining Compliance

You must comply with all state, local, and federal regulations, including [8]:


  • Security deposit laws.
  • Fair housing laws.
  • Eviction laws.


It’s expected that rental properties are safe and habitable. For instance, fire protection and smoke detectors should be functioning optimally and tested. Your property must be well-maintained through each lease period. 


Note that all tenants can bring attention to livability issues by calling the L&I’s inspection line at 311
[9]. A call can also be placed by dissatisfied tenants to the Public Housing Agency. 


Code violations result in daily $300 fines.


One of the best ways to ensure a good relationship with inspectors and licensing bodies is by fostering a good relationship with tenants and ensuring they have no reason to call 311. This means meeting their needs and providing prompt repairs when necessary. You should inspect the property to ensure the space is in good shape up to three times yearly.


Updates And Changes To Regulations

Changes in Philly-based rental licensing have occurred in short-term rentals like Airbnb and VRBO [10].


More rigorous practices are being implemented as the Soccer World Cup is coming to the City Of Brotherly Love. New licensing and zoning permits are now required for these short-term rentals. Previously, these short-term rental properties weren’t regulated. 


This more rigorous enforcement stemmed from such properties being left in disrepair and causing issues for neighbors.


Benefits of Professional Property Management

Rental licensing and its many facets present many challenges for landlords and owners. It’s additional legwork that calls for much due diligence and extra resources.


However, staying on top of licensing and regulatory needs is integral to maintaining good relationships with regulatory authorities and tenants. It will ensure you don’t run into legal and financial snafus that could derail your business.


You could streamline these processes with a property management company like GM Holdings. We handle these nuts and bolts issues seamlessly for clients like you while you can focus on bolstering your bottom line.


Visit our web page
to check out our client testimonials! You’ll see how the people who work with us appreciate our commitment to 100% client satisfaction. 


Conclusion

Rental property licensing is integral to remaining above board and ensuring optimal relations between tenants and landlords. Failing to have the appropriate licensing and ignoring compliance can cause regulatory issues that lead to financial damages while sullying your business reputation.


Learn more about the inner workings of rental licensing by contacting GM Holdings today at (215) 425-4475 or
through our website.


Also, check out
The City Of Philadelphia Rental License web page for more information.


(Disclaimer: We are not providing professional legal advice, and all the laws discussed are subject to change as of the writing of this guide.)


Sources:

  1. https://www.phila.gov/services/permits-violations-licenses/get-a-license/business-licenses/rental-and-property/get-a-rental-license/#:~:text=You%20need%20a%20Rental%20License,Licenses%20and%20Inspections%20(L%26I)
  2. https://www.pewtrusts.org/en/research-and-analysis/reports/2021/11/rental-code-enforcement-in-philadelphia#:~:text=In%20Philadelphia%2C%20failure%20to%20have,about%20conditions%20at%20the%20property
  3. https://www.phila.gov/services/permits-violations-licenses/get-a-license/business-licenses/activity/get-a-commercial-activity-license/#:~:text=There%20is%20no%20cost%20for%20a%20Commercial%20Activity%20License
  4. https://www.phila.gov/services/permits-violations-licenses/get-a-certificate/get-a-certificate-of-rental-suitability/ 
  5. https://www.phila.gov/documents/real-estate-and-property-business-license-materials/#affidavit-of-non-rental 
  6. https://www.phila.gov/services/payments-assistance-taxes/taxes/business-taxes/business-taxes-by-type/business-income-receipts-tax-birt/ 
  7. https://philadelphiazoning.com/2017/10/how-to-get-housing-rental-license-philadelphia/ 
  8. https://www.tcsmgt.com/regulatory-compliance-what-is-required-of-every-philadelphia-rental-property-owner/#:~:text=18%2C%202022%20TCSMgmt-,Regulatory%20Compliance%3A%20What%20is%20Required%20of%20Every%20Philadelphia%20Rental%20Property,home%20that's%20habitable%20and%20safe
  9. https://phillytenant.org/repairs/#:~:text=2.-,Request%20an%20Inspection,also%20ask%20PHA%20to%20inspect
  10. https://whyy.org/articles/short-term-rental-philadelphia-regulations/ 

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Philadelphia skyline on a sunny day
27 Mar, 2024
Philadelphia stands alone among big cities, offering renters a heady mix of cultural vibrancy and cost-efficiency. This distinctive trait is a magnet for those wishing to thrive in central hubs while keeping a tight rein on expenses. However, affordability is relative. While Philadelphia is easier on the budget than somewhere like New York, that doesn’t mean tenants are being offered free rent in the City of Brotherly Love. Depending on your financial circumstances, your job, and the part of the city in which you wish to live, things can inevitably get pricey. Let's delve into the numbers. A Philadelphia apartment costs between $1,277 and $1,887. The monthly living cost in the city—rent excluded— hovers around $1,244 for a single person, increasing to $4,459 for a family of four. While these figures appear daunting, don’t allow them to deter your search for an ideal living space. Regardless of your salary or budget, our budget-friendly tips and tricks will help you navigate the sometimes turbulent financial waters of apartment hunting in Philly. Build Your Battle Plan: Map Out Your Expenses Nobody enters an apartment hunt aiming to overspend. Everyone is looking for the ideal balance of comfortable living and affordability. Achieving this happy medium is much easier in theory than in practice. Society, as we know it, does everything in its power to get you to spend while you're trying to save. Apartment hunting is no different. Landlords are looking to turn a profit, after all. Sticking to a budget while living in a space that offers comfort and meets your standards necessitates an ongoing sense of push-pull. Thus, you must draw up your battle plan. That means mapping out apartment and living expenses, including rent, gas, utilities, credit card bills, insurance, groceries, parking, move-in costs, etc., before you start hunting. Keep these suggestions in mind as you plan your budget: Look for rental costs below 30% of your monthly income to afford other living costs. Investigate the average cost of rent across Philly neighborhoods (beyond our generalized numbers in the introduction) to see what areas best fit your price range. Be realistic. Yes, economic choices are a must, but everybody has their limits. Create an expense and budget plan you’ll actually follow, not one that’s too constrictive. Look For Ways To Cut Costs While not always the case, an apartment with less space will cost less than roomier units in the same building (or neighborhood). The above statement might seem obvious, but consider what it can mean to you as you adhere to a strict(ish) budget on your apartment hunt. First and foremost, how much space do you need? If you live alone or even with one roommate, you might be surprised to learn how little space you require to live comfortably. In this instance, living in a more extravagant neighborhood in a smaller unit might be feasible. Conversely, you can move to a slightly bigger place in a more affordable neighborhood. Or, you can live in a smaller place in a more cost-friendly neighborhood to rack up the savings. Consider, too, how apartment units on the middle floors also cost less because people pay more to live on the top and bottom levels. We’ve already seen the broad range of monthly rental costs, meaning prices can vary significantly. Spend adequate time on local apartment rental websites and platforms to get a genuine feel for the rates in your preferred neighborhoods. Also—ask friends who live in the city what they’re paying. Be tactful with your questions, but don’t be afraid to investigate. This concerns your savings and financial future; your close pals (and fellow renters) will gladly offer insights and data. Negotiate A Discount While some property managers and landlords might not be willing to budge on price, others could have some wiggle room. That said, the worst anybody ever said when asked about a discount was ‘no.’ Even if you’re unsure about the other party’s openness to negotiations, it’s a subject worth broaching. An ideal time to capitalize on a negotiation opportunity is if the unit has some issues or if the building lacks your desired amenities. Depending on the circumstances of your prospective apartment, the following tips might also help you procure discounted rates: Offer to sign an extended lease. Say you’ll prepay months in advance. Suggest a 60 or 90-day termination notice stipulation instead of 30 days. Make it clear you won’t smoke inside the unit. Come to an agreement regarding referrals (e.g., monthly reductions when you refer renters). This works in low-occupancy buildings in need of tenants. Inform your prospective property manager you won’t have any cats or dogs (even if they’re allowed in the building). Another consideration is whether you’d want to live somewhere so willing to offer a discount. Be sure you’re not actually the one getting duped. A unit can need fixing up while still being liveable, but that doesn’t mean you should accept living in a borderline uninhabitable environment to save a few bucks. Get Your Finger On The Pulse: Discover Up And Coming Neighborhoods The discount strategies discussed in the previous section raised a question everyone must ask themselves when budgeting for anything: How much quality is worth sacrificing in the name of affordability? It can be a frustrating battle to fight. Often, saving money on an apartment can feel like you must live in a perpetual state of discomfort. Mitigate this issue by thoroughly researching Philly’s apartment rental landscape and finding diamonds in the rough. To boost these efforts, streamline your search to up-and-coming neighborhoods in Philly. Why should you prioritize up-and-coming neighborhoods while on a budget? These are areas with exceptional places without being oversaturated. Get in on the ground floor before things take off and become less affordable. For instance, you’re likelier to find a cost-friendly, high-quality apartment in on-the-rise Harrowgate than in a more established spot like Rittenhouse Square. Budgeting requires thorough research and a healthy lay of the land. The best way to get a beat on the Philly rental landscape is to tap into resources (like blogs) from industry experts who can steer you in the right direction. Be Aware Of Your Rights As A Renter On your hunt for budget-friendly apartment rentals, you might encounter landlords and property managers trying to exploit your frugal inclinations. They could mistake your cost-consciousness as a weakness and an excuse to trample on your rights. Familiarize yourself with what you’re entitled to as a renter. One of those rights is habitable living circumstances. Your landlord must legally uphold specific standards regardless of what you pay monthly for your apartment. Click here to learn those standards . Conclusion: Philly Is A Haven For Budget-Conscious Apartment Hunters Who Follow Our Tips Follow the tips suggested in this article, and you’ll be surprised at how seamlessly a budget-friendly apartment falls into your lap. Philadelphia is rich with these hidden gems throughout its accessible, culturally vibrant neighborhoods. We’ll reiterate the need for patience and strategy. These cost-efficient living options won’t materialize from thin air. It will take your keen eye, developed through research and careful calculations, to land you in your desired unit. Help your cause further by contacting an industry expert like GM Holdings with your inquiries. We know the Philly apartment rental landscape like the back of our hands and are happy to provide insights to help you save on rent.
27 Mar, 2024
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